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References – Custom Software and AI Automation Projects

Over 100 completed projects since 2007 — from custom software and AI automation to system integration and digital platforms for mid-sized companies.

100+ custom projects
19+ years of experience
6+ solution areas
100% GDPR-compliant, made in Germany

Custom Software & AI Automation for Mid-Sized Companies

Web Service Kaupa develops and operates custom software, AI automation and system integrations for mid-sized companies with complex business processes. The following projects represent selected implementations from over 18 years of project experience — from industry-specific management systems and multi-tenant learning platforms to AI agent platforms, compliance systems and process automation.

All solutions are integrated into existing software landscapes, operated GDPR-compliant and supported long-term by dedicated contacts.

AI Automation Process Automation Custom Software System Integration
Swiftpilot – AI Agent Platform Dashboard
Swiftpilot – AI Agents Management Swiftpilot – Knowledge Sources Management Swiftpilot – Data Sources Integration Swiftpilot – System Integrations Swiftpilot – Workflow Automation
AI Integration Custom Development

Swiftpilot

AI agents and workflows for existing industry software

Swiftpilot connects documents, knowledge and existing systems, identifies the need for action and automatically triggers the next process steps — multi-tenant, GDPR-compliant and deeply integrated.

Key Features:

  • ✔Identify risks, opportunities and required actions early
  • ✔Knowledge from documents and data sources (RAG)
  • ✔AI agents for queries and process support
  • ✔Integrate into existing software
  • ✔Trigger workflows and follow-up actions
  • ✔Multi-tenant, GDPR-compliant
View project details →
AI Integration Custom Development

Online Academy

Multi-tenant learning platform for digital training and certifications

Multi-tenant learning platform for companies, training providers and regulated industries — employee training, mandatory instruction and certifications, digital and audit-proof.

Key Features:

  • ✔Multi-tenant architecture with SSO
  • ✔Interactive course player with H5P, SCORM and video
  • ✔AI-powered learning support with tutor bot
  • ✔Mandatory task workflow with configurable deadlines
  • ✔Versioned document editor for certificates
  • ✔Integrated commerce module with shopping cart
View project details →
Online Academy – Learning Platform
Online Academy – Learning Analytics Dashboard Online Academy – Platform Navigation Menu Online Academy – Learning Progress and Achievements
EBSOS – Compliance System for Financial Intermediaries
EBSOS Compliance – Dashboard Overview EBSOS – Product Catalogue for Financial Intermediaries EBSOS – Admin Dashboard Compliance System
Custom Development Windows App

EBSOS

Core operating platform for financial intermediaries – compliance system

EBSOS controls the entire business cycle of a financial intermediary: CRM, matching, deal processing, KYC/compliance and product catalogue in one system.

Key Features:

  • ✔Full CRM for institutional clients
  • ✔Algorithmic candidate matching
  • ✔Deal processing workflow with four-eyes approval
  • ✔Multi-level KYC and compliance workflows
  • ✔Versioned, configurable product catalogue
  • ✔Integrated workflow communication
View project details →
iOS & Android Custom Development

Campus App

The all-in-one app for students, courses and administration in language schools

The Campus App brings all key information and functions of daily school life into a single app — short paths for students and administration alike.

Key Features:

  • ✔Central overview of all booked courses
  • ✔Simple and fast event booking
  • ✔Push notifications and direct communication
  • ✔Access to exam results and performance records
  • ✔Personal data management
  • ✔Interactive course exercises and digital learning content
View project details →
Campus App – Mobile Language School App
Campus App – Course Overview Language School Campus App – Event Calendar Language School Campus App – User Profile Mobile App
Scilora – Learning Management System Dashboard
Scilora – Knowledge Check and Learning Assessment Scilora – AI Integration in Learning Portal Scilora – Seller Dashboard for Course Providers Scilora – Course Builder Learning Platform
AI Integration Custom Development

Scilora

AI-powered learning platform for the mid-market

Scilora is the multi-tenant, API-first learning platform for training providers, associations and enterprises with their own learning academy — GDPR-compliant, with AI tutor and flexible commerce model.

Key Features:

  • ✔True multi-tenancy with subdomain routing
  • ✔Block-based course editor with over 30 content types
  • ✔Assessment and certificate module
  • ✔AI tutor with RAG integration
  • ✔Three-tier commerce model
  • ✔GDPR-compliant with audit-proof compliance
View project details →
Custom Development

Learning Portal

Digital continuing education platform for medical and pharmaceutical professionals

Central platform for organising, delivering and documenting digital continuing education — interactive learning content, certified training, webinars and participant management.

Key Features:

  • ✔Interactive continuing education and digital webinars
  • ✔Central management of learning content and recordings
  • ✔Automated certificate and CME point management
  • ✔Central organisation of training and appointments
  • ✔Control participant access and learning progress
  • ✔Communication and exchange via digital platform
View project details →
Learning Portal – Continuing Education Platform
Learning Portal – Continuing Education Calendar for Medical Staff Learning Portal – Content Management Continuing Education Learning Portal – Analytics and Reporting
Log-Control – Measurement Data Analysis Software
Log-Control – Measurement Data Flow Diagram Log-Control – Heat Diagram Measurement Analysis Log-Control – System Overview Measurement Data
Custom Development Windows App

Log-Control

Software for the analysis and configuration of measurement data

Windows-based software for the centralised evaluation, analysis and configuration of measuring instruments and data loggers for flow, pressure and temperature measurements.

Key Features:

  • ✔Capture and manage large volumes of measurement data
  • ✔Direct Bluetooth communication with measuring instruments
  • ✔Graphical display of measured values and time series
  • ✔Powerful charting functions
  • ✔Flexible import, editing and export functions
  • ✔Automated generation of professional test reports
View project details →
Custom Development

Smartlingua

Central management software for language schools

Comprehensive, web-based management software for the end-to-end digitalisation of all administrative, pedagogical and operational processes.

Key Features:

  • ✔Course management with rule-based scheduling
  • ✔Participant management with 360° data
  • ✔Automated document creation and delivery
  • ✔Central omnichannel communication with templates
  • ✔Real-time KPI and BI dashboards
  • ✔Multi-tenant, secure platform with API
View project details →
Smartlingua – School Management Software
Smartlingua – Course List School Management Software Smartlingua – Course Overview Language School Management Smartlingua – Booking Management Language School
Workflow Manager – Process Digitalisation
Workflow Manager – Process Modelling and Workflow Editor
Custom Development Cloud Platform

Workflow Manager

Digitalisation of HR, training and operational processes

Modular cloud platform for the central control of internal business processes — HR management, training, documents and process control in one application.

Key Features:

  • ✔Central digitalisation of operational processes
  • ✔Modular design — expandable as needed
  • ✔Integrated LMS for training
  • ✔Digitally controlled workflows for diverse processes
  • ✔Central document management with structured filing
View project details →
Custom Development

Add-on: Analytics

Central analysis and review management for Smartlingua

Extends Smartlingua with a data-driven analytics and review component — Google reviews and Google Analytics directly integrated into the platform.

Key Features:

  • ✔Central management of Google reviews
  • ✔Detailed analysis of existing reviews
  • ✔Seamless Google Analytics integration
  • ✔Transparent analysis of user behaviour
  • ✔Support for optimising marketing activities
View project details →
Smartlingua Add-on Analytics
Smartlingua Analytics – Marketing Report Smartlingua Analytics – Ad Campaign Analysis
Magic-Line – Warehouse Management and Dispatch Control
Magic-Line – Order Overview Warehouse Management Magic-Line – Customer Management Dispatch Control Magic-Line – Article Management Warehouse System
Custom Development Windows App

Magic-Line

Control platform for multichannel commerce, warehouse automation and dispatch

Magic-Line is the operational backbone of a multichannel mail-order company with automated warehouse — from order to dispatch.

Key Features:

  • ✔Central order management across all sales channels
  • ✔Deep Autostore integration with delivery number logic
  • ✔Intelligent dispatch control (DHL, DPD)
  • ✔Multi-channel payment reconciliation (PayPal, bank)
  • ✔Thermal dispatch logic for temperature-sensitive goods
  • ✔Automated operations with task control
View project details →
Custom Development

Add-on: Marketing

Effective email marketing for newsletters and campaigns

Controls all email marketing centrally via Smartlingua — with Mailjet for ongoing communication and Mailchimp for targeted campaigns.

Key Features:

  • ✔Professional newsletter dispatch via Mailjet
  • ✔Automated email campaigns via Mailchimp
  • ✔Re-engagement of inactive customers
  • ✔Central management of all email marketing activities
  • ✔Differentiated audience segmentation
View project details →
Smartlingua Marketing Add-on
Smartlingua Marketing – Newsletter Campaign Management Smartlingua Marketing – Campaign Management Smartlingua Marketing – Target Group Segmentation
LMS Portal – Learning Platform for Companies
LMS Portal – Member Management Corporate Learning Platform LMS Portal – FAQ Section Learning Platform LMS Portal – Master Data Management Learning Platform
Custom Development

LMS Portal

Central learning platform for digital training and company portals

Central platform for the management, delivery and organisation of digital training and in-person seminars — with multi-tenant sub-portals.

Key Features:

  • ✔Multi-tenant learning platform with configurable sub-portals
  • ✔Central licence, training and participant management
  • ✔E-learning, in-person seminars and hybrid concepts
  • ✔Automated booking and document processes
  • ✔Scalable system architecture
  • ✔Comprehensive statistics and reporting functions
View project details →

Frequently Asked Questions about Our Reference Projects

WSK develops and operates custom software, AI integrations and system integrations for mid-sized companies. Reference projects include industry-specific management software, learning management systems, AI agent platforms, compliance systems, mobile apps and process automation across a wide range of business areas.

WSK has delivered projects for language schools, training providers, associations, financial intermediaries, mail-order companies, medical continuing education institutions and other mid-sized companies. Many projects arise cross-industry from specific process requirements — regardless of sector.

Most projects are multi-year, in-depth custom developments with ongoing technical support. WSK does not build standard solutions but tailored systems for complex business processes — from the first requirements analysis through to long-term operations.

WSK uses proven enterprise technologies: PHP/Symfony for backend systems, Python for AI and automation modules, React and React Native for web and mobile frontends, and REST/GraphQL for interfaces. All systems are developed API-first and designed for scalability, maintainability and GDPR compliance.

Yes. All WSK projects are developed and operated GDPR-compliant — either on-premise or in German data centres. AI integrations such as Swiftpilot and Scilora are multi-tenant and privacy-by-design.

Custom software is built precisely around a company's business processes — no expensive licence models, no vendor lock-in, no process compromises for the software. WSK builds systems that map specific industry logic, data structures and integration requirements that no standard product can deliver without extensive customisation projects.

Yes. WSK integrates AI functions, automation and new modules directly into existing ERP, CRM, DMS and industry software. Projects such as Swiftpilot, Scilora and the Workflow Manager demonstrate how established system landscapes can be extended through custom interfaces and AI agents — without replacing the existing system.

WSK plans software projects in multiple phases: requirements analysis, concept, iterative development and acceptance. Simpler systems go live within a few months; complex custom developments often take 12 to 24 months for a full rollout. Through iterative releases, clients benefit from early productive modules without waiting for the complete system.

Similar project in your industry? Get in touch.

Many of our projects are not publicly listed — in an initial consultation we are happy to show you relevant examples from your industry or use case.

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In business since 2007
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References

Mid-sized companies from various industries have relied on WSK for years. See which processes and software solutions we have already successfully implemented.