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Extract PDF Data Automatically with AI

Invoices, delivery notes, order confirmations — AI reads out the relevant data and transfers it directly to your ERP, DMS or CRM. No manual data entry, no transcription errors.

Manual data entry from documents costs time and causes errors

Every document processed manually costs time and carries risk: amounts get typed in wrong, invoice numbers are missed, delivery note data doesn't land in the right record. AI-based PDF extraction eliminates this manual step — data lands directly in your target system, checked and structured.

Typical documents

  • Incoming invoices and credit notes
  • Delivery notes and shipping documents
  • Order confirmations and quotations
  • Service reports and inspection logs
  • Contracts and structured forms

What we extract and transfer

  • Amounts, dates, references and invoice numbers
  • Sender and recipient data
  • Article numbers, quantities and unit prices
  • Direct transfer to ERP, DMS or CRM
  • Exception handling for low-confidence results
  • Audit trail for all automated steps

Why Our Clients Trust Us

★★★★★
4,8 out of 5
from 44 Google Reviews
All Google
Reviews
★★★★★
"The developers modernised a legacy system and noticeably improved our processes. Extremely reliable."
Rafa valenzuela
★★★★★
"Outstanding collaboration from the start. The developers quickly grasped my app idea and implemented it cleanly."
Nashla Karime Ibarra Lugo
★★★★★
"Excellent value for money. The work is high quality and transparently priced."
Kristi Komini
Companies That Trust Us

How many documents does your team process manually each day?

We assess your PDF automation potential — free and without obligation.

GDPR-compliant
Integrated into ERP and DMS
In mid-sized companies since 2007
Assess PDF automation potential Free initial assessment — we get back to you within 24 hours.

How PDF data extraction works

Document arrives

AI reads the document — digital or scanned.

The PDF is automatically received, whether by email, upload or a DMS inbox. AI classifies the document type and begins extraction.

Data is extracted

AI extracts all relevant fields reliably.

Amounts, dates, references, article numbers — the AI reads the structured data and prepares it for the target system. For scanned documents, OCR is used in combination.

Transfer to target system

Extracted data lands directly in ERP, DMS or CRM.

The integration layer transfers the data to the correct records. Low-confidence results are routed for manual review — with a complete audit trail. More: System Integration.

Frequently asked questions

Amounts, dates, invoice numbers, delivery addresses, article numbers, references — any structured information in a document. For scanned PDFs, we combine OCR with AI extraction to reliably read even non-machine-readable documents.

Yes. We combine OCR (optical character recognition) with AI extraction. Scan quality affects accuracy — we assess this as part of the process analysis. For digital PDFs, accuracy is typically over 95%.

We develop integrations into ERP systems (SAP, Microsoft Dynamics, etc.), DMS, CRM and ticketing systems. If a system has an API or database interface, we can connect to it.

Yes. Document data stays within your IT infrastructure. We implement GDPR-compliant solutions — either on-premise or in German data centres. Role-based access controls ensure only authorised staff can view extracted data.

Assess PDF automation potential

Contact

Do you want to automate a process, connect systems or develop custom software? Get in touch — free of charge, no obligation, with a dedicated contact person.

References

Mid-sized companies from various industries have relied on WSK for years. See which processes and software solutions we have already successfully implemented.